Last Updated: April 17, 2023
WE AT CHILDREN’S HOSPITAL COALITION (CHC) (THE “COALITION”) VALUE YOUR PRIVACY AND ARE COMMITTED TO KEEPING YOUR PERSONAL DATA CONFIDENTIAL. THE COALITION WEBSITE (THE “WEBSITE”) PROVIDES YOU WITH INFORMATION ABOUT THE COALITION AND ALLOWS YOU TO REQUEST ADDITIONAL INFORMATION ABOUT MEMBERSHIP IN THE COALITION.
BY SUBMITTING YOUR PERSONAL DATA THROUGH THIS WEBSITE, YOU ARE ACKNOWLEDGING THAT YOU HAVE READ AND AGREE TO THE TERMS OF THIS POLICY. IF YOU DO NOT AGREE, PLEASE DO NOT SUBMIT ANY PERSONAL DATA TO US.
What Personal Data do we collect?
We collect the following types of Personal Data through our Website:
We collect demographic information, such as your name, entity type, company role, and email address. Primarily, the collection of your Personal Data assists us in sending you information about the Coalition.
Media You Upload to the Website
If you upload any images to the Website, we will collect such images for the purposes they are uploaded. If the images contain embedded location data, any visitors to the Website can download and extract any such location data from the images.
If you leave comments on the Website, we will collect such comments and the IP address and browser agent of user leaving the comment for spam detection.
Device, Telephone, and ISP Data
We use common information-gathering tools, such as log files, cookies, web beacons, and similar technologies to automatically collect information, which may contain Personal Data, from Your computer as you navigate our Website, or interact with emails We have sent You. The information we collect may include your internet protocol (IP) address (or proxy server), location, browser type, internet service provider, the pages and files you viewed on our Website, Your operating system and system configuration information, and date/time stamps associated with Your usage. This information is used to analyze overall trends, to help us provide and improve our Website, and to guarantee their security and continued proper functioning.
How will We use Your Personal Data?
We process your Personal Data for purposes based on legitimate business interests, the enrollment of interested Website visitors into the Coalition, compliance with Our legal obligations, and/or Your consent. We only use or disclose Your Personal Data when it is legally mandated or where it is necessary to fulfill the purposes described herein. Where required by law, we will ask for your prior consent before doing so.
Where is your Personal Data processed?
Personal Data that the Coalition collects through the Website will be stored on secure servers in the United States. Personal Data may be transmitted to third parties. Third parties may store or maintain the data on their secure servers.
Will We share your Personal Data with anyone else?
Yes, with third parties that help us power our Website
The Coalition has a limited number of service providers and other third parties (“Business Partners”) that help us run various aspects of our business. These Business Partners are contractually bound to protect your Personal Data and to use it only for the limited purpose(s) for which it is shared. Business Partners’ use of Personal Data may include, but is not limited to, the provision of services such as data hosting, IT services, customer service, and payment processing.
Yes, with third parties and the government when legal or enforcement issues arise
We may share your Personal Data, if reasonable and necessary, to (i) comply with legal processes or enforceable governmental requests, or as otherwise required by law; (ii) cooperate with third parties in
Yes, with third parties that provide advisory and marketing services
We may share your Personal Data with Our lawyers, auditors, accountants, or banks, when we have a legitimate business interest in doing so. We may also share limited portions of your Personal Data with third parties that facilitate our communications with You and that help us with our marketing efforts.
Yes, with third parties in the event of a reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of the Coalition’s corporate entity, assets, or stock (including in connection with any bankruptcy or similar proceedings)
If We share Your Personal Data with a third party other than as provided above, You will be notiﬁed at the time of data collection or transfer. You will have the option of not permitting the transfer.
How long do We retain Personal Data?
NOTE: Once we disclose your Personal Data to third parties, we may not be able to access that Personal Data any longer and cannot force the deletion or modiﬁcation of any such information by the parties to whom we have made those disclosures. Written requests for deletion of Personal Data other than as described should be directed to firstname.lastname@example.org.
Cookies and Other Tracking Technologies
We may also collect information using pixel tags, web beacons, clear GIFs, or other similar technologies. These may be used in connection with some Website pages and HTMLformatted email messages to, among other things, track the actions of Website users and email recipients and compile statistics about Website usage and response rates.
If you leave a comment on the Website, you may opt-in to a cookie that allows us to save your name, email address, and website in those cookies. These cookies are for your convenience so that You do not have to fill in Your details again when You leave another comment. These cookies will last for one year.
If you visit our login page, We will set a temporary cookie to determine if Your browser accepts cookies. This cookie contains no personal data and is discarded when You close Your browser.
When You log in, We will also set up several cookies to save Your login information and Your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If You select “Remember Me”, Your login information will be retained for two weeks. If You log out of Your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in Your browser. This cookie includes no personal data and simply indicates the post ID of the article You just edited. This cookie expires after 1 day.
How can You “Opt-Out” of Cookies?
If you prefer, you can usually choose to set your browser to remove cookies and reject cookies. If you enable a do not track (DNT) signal or otherwise configure your browser to prevent the Coalition from collecting cookies, you may not be able to utilize all of the functionality on the Website.
How do We protect Your Personal Data?
The Coalition is committed to protecting the security and conﬁdentiality of your Personal Data. We use a combination of reasonable physical, technical, and administrative security controls to maintain the security and integrity of your Personal Data, to protect against any anticipated threats or hazards to the security or integrity of such information, and to protect against unauthorized access to or use of such information in our possession or control that could result in substantial harm or inconvenience to you. However, Internet data transmissions, whether wired or wireless, cannot be guaranteed to be 100% secure. As a result, we cannot ensure the security of information you transmit to us. By using the Website, you are assuming this risk.
If the Coalition learns of a security concern, We may attempt to notify You and provide information on protective steps, if available, through the email address that You have provided to Us. Depending on where You live, You may have a legal right to receive such notices in writing.
NOTWITHSTANDING ANY OF THE STEPS TAKEN BY US, IT IS NOT POSSIBLE TO GUARANTEE THE SECURITY OR INTEGRITY OF DATA TRANSMITTED OVER THE INTERNET. THERE IS NO GUARANTEE THAT YOUR PERSONAL DATA WILL NOT BE ACCESSED, DISCLOSED, ALTERED, OR DESTROYED BY BREACH OF ANY OF OUR PHYSICAL, TECHNICAL, OR ADMINISTRATIVE SAFEGUARDS. THEREFORE, WE DO NOT AND CANNOT ENSURE OR WARRANT THE SECURITY OR INTEGRITY OF ANY PERSONAL DATA YOU TRANSMIT TO US AND YOU TRANSMIT SUCH PERSONAL DATA AT YOUR OWN RISK.
You have certain rights relating to your Personal Data, subject to local data protection laws. These rights may include:
- to access your Personal Data held by us;
- to erase/delete your Personal Data, to the extent permitted by applicable data protection laws;
- to receive communications related to the processing of your personal data that are concise, transparent, intelligible and easily accessible;
- to restrict the processing of your Personal Data to the extent permitted by law (while we verify or investigate your concerns with this information, for example);
- to object to the further processing of your Personal Data, including the right to object to marketing;
- to request that your Personal Data be transferred to a third party, if possible;
- to receive your Personal Data in a structured, commonly used and machine-readable format
- to lodge a complaint with a supervisory authority;
- to rectify inaccurate Personal Data and, considering the purpose of processing the Personal Data, ensure it is complete; and
- to not be subject to a decision based solely on automated processing, including profiling, which produces legal effects (“Automated Decision-Making”).
Where the processing of Your Personal Data by the Coalition is based on consent, You have the right to withdraw that consent without detriment at any time or to exercise any of the rights listed above by emailing the Coalition at email@example.com.
How can You update, correct, or delete Personal Data?
You can change your email address by emailing the Coalition at firstname.lastname@example.org. Although We will use reasonable efforts to do so, You understand that it may not be technologically possible to remove from our systems every record of your Personal Data. The need to back up our systems to protect information from inadvertent loss means a copy of your Personal Data may exist in a nonerasable form that will be diﬃcult or impossible for us to locate or remove.
Information submission by minors
We do not knowingly collect Personal Data from individuals under the age of 18 and the Website is not directed to individuals under the age of 13. We request that these individuals not provide Personal Data to Us. If we learn that Personal Data from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you are aware of a user under the age of 13 using the Website, please contact us at email@example.com.
If You are a resident of California, under the age of 18 and have registered for an account with Us, You may ask Us to remove content or information that You have provided via our Website.
California residents may request and obtain from Us, once a year, free of charge, a list of third parties, if any, to which We disclosed their Personal Data for direct marketing purposes during the preceding calendar year and the categories of Personal Data shared with those third parties. If You are a California resident and wish to obtain that information, please submit Your request by sending Us an email at firstname.lastname@example.org with “California Privacy Rights” in the subject line.